The top bar is your map of the app:

• Jobs — every job, sorted into folders.
• Timecard — clock in and out, check your week, and ask for time off. Everyone has this.
• Invoice — the invoice for the job you have open. Office and admin only.
• Settings — rates, company details, folders, backup, people, and this FAQ. Office and admin only.
• Person icon — your Profile: change your name or sign out. Everyone has this.
• Green dot — sync status (see the next question).

Yes, you can keep working with no signal. Everything you type is saved on your device first, then sent to the cloud as soon as you’re connected.

• It syncs by itself: a few seconds after you stop typing, about every 2 minutes, and the moment your signal comes back.
• Tap the sync pill to sync right now.
• A green dot means everything on this device is up to date.

1. Open the app in Safari.
2. Tap the Share button, then Add to Home Screen.
3. Open it from the H&H icon — it runs full-screen like a regular app.

• Admin — everything, including approving, removing and changing the role of people.
• Office — everything except managing people. Office can see the Access tab but can’t change anything in it.
• Crew — job sheets and hours only. Crew never see dollar amounts, invoices or Settings.

Each person’s role shows as a tag next to their name in Settings → Access.

1. They tap Create account and enter their first and last name, email and a password, then confirm their email.
2. They see “Waiting for approval” until an admin lets them in.
3. Admins see a red number on Settings and a banner on the Jobs screen. Open Settings → Access and tap Approve.
4. New people start as Crew. To change it, tap the ··· menu on their row and pick a role.

• Remove access — they can’t get in anymore, but stay on the list. You can Restore access any time.
• Delete user (solid red) — removes them from the list for good. To return, they’d sign up again and be approved again.

You can’t change your own role or delete yourself — ask another admin.

On the sign-in screen tap Forgot password? and enter the email. They get a link that opens a Set a new password screen.

Folders are the tabs across the top of the Jobs screen. All is always first and always shows every job; it can’t be renamed, moved or deleted.

• Add, rename, reorder (drag the handle or use the ▲▼ arrows) and delete folders in Settings → Company → Folders.
• Renaming a folder renames it for every job inside it. Deleting a folder moves its jobs to the first folder in the list.
• To move one job: tap the ··· on its card, then pick a folder under Move to.
• The app reopens on whichever folder you were last on.

It hides that folder from Crew. Office and admin always see everything.

To crew, a locked folder appears grayed out and can’t be opened, and its jobs are left out of All and search.

If two people start the same job (same job number and date), the app notices and asks whether to merge them into one. Say yes to combine their hours and lines; say no and it won’t ask again.

• Labor hours — pick people and enter their hours, by person or by week.
• Equipment hours — tap + Log a machine, then enter the Start and Finish meter readings. Hours = finish minus start. Use + Add entry under a machine for another reading pair (for example after lunch).
• Hours spent running a machine are billed at the machine’s own rate, so they’re taken out of the labor hours. Labor billed = total labor hours − machine hours. The bar at the bottom shows machine hours / man hours.

• Materials used — type a material name and quantity. If the material is on your list with a price, the cost fills itself in. + Add section groups lines under a heading with a subtotal.
• Hauling list — pick Loads or Tons on each line. Tons use the saved price per ton in Settings and do the math for you. Loads are priced per job — type the total cost.
• Not on your list? Type it anyway, then tap + Save to the materials list (or + Save to the hauling list) to keep it for next time.

It turns on delete mode for that section so you can remove lines. Adding is always available — the gear is only for deleting.

When you type a number in a cost box and tap away, the app adds the dollar sign and two decimals for you, so 4334 becomes $4334.00. If you already typed the cents, nothing is added.

Each section header also shows that section’s dollar total — visible to office and admin only.

Tap Timecard in the top bar, then tap Clock In. The button turns red and says Clock Out, and a timer counts up next to it. You don’t have to pick a job first — you sort that out afterward.

Changing jobs partway through the day? Tap Clock Out, then Clock In again, or fix the split later in the day’s entry.

Every stretch of time needs a home: either a job or a category such as Break, Meetings or Travel. To categorize, tap a day in your week list, tap an entry, choose a job or category in the Categorize your time window, and tap Save.

A day shows Incomplete in red until every entry on it is categorized, then Complete in green.

Tap the day, tap the entry, change the start or stop time, and tap Save. Use Delete this entry to remove one, or + Add time entry if you forgot to clock in at all.

You can change your own entries until you submit the week. After that, ask the office or an admin.

At the bottom of the Timecard screen, tap Submit week for approval. You can’t submit while an entry is uncategorized or you’re still clocked in — the screen tells you what’s missing.

• Not submitted — you can still change anything.
• Submitted — pending approval — locked for you while the office checks it.
• Approved — done. If something is wrong, ask the office to reopen the week.

Office and admin can do everything a crew member can, plus:

• Use the Viewing menu to open anyone’s timesheet, and fix or add their entries.
• Tap Mark as submitted, Approve or Reopen this week on someone’s week.
• Approve or deny time off requests and set paid days under Settings → Timecard.

Crew only ever see their own time and their own time off.

On the Timecard screen, scroll to the Time off card and tap Request time off. Pick the first and last day, choose Paid or Unpaid, add a note if you like, and tap Submit request. You can cancel a request while it’s still pending, and you’ll see a note when the office decides.

Paid days left is your paid-day allowance for the year (10 unless the office set something different) minus the paid days you’ve asked for this year. Pending and approved requests both count, and every calendar day in a request counts — weekends included. Unpaid days don’t use up paid days.

Office and admin only. It has five sections:

• Time categories — the non-job choices people can pick, like Break or Meetings.
• Time off requests — approve or deny.
• Time off allowances — paid days per person per year.
• Pending approval — weeks people have submitted.
• Clocked in now — who is on the clock, with a button to clock them out.

All in Settings → Rates & crew:

• Employees — an hourly rate for each person, or turn on Keep all rates the same for one rate for everyone.
• Sales tax — the default rate for new jobs. A single job’s tax can still be changed on its invoice.
• Equipment — dollars per hour for each machine.
• Materials list and Hauling list — optional prices. For hauling, enter a price per ton and leave it blank for materials hauled by the load — loads are priced per job, on the job sheet.

1. Open a job, then tap Invoice in the bar at the bottom (or the Invoice tab).
2. Fields with a dashed outline — your company details, bill-to, number, PO, date, terms — are editable.
3. Tap the red × to leave a line off this invoice only (you can restore it). Use + Add a line for things like mobilization, dump fees or a discount.
4. Tap Print PDF to print or save as a PDF. Job sheet takes you back.

Yes — in Settings → Company → Invoice template.

1. Upload a fillable PDF (one with real form fields, not a flat scan).
2. Tap Map fields and match each item (invoice number, bill-to, total…) to a field in your PDF.
3. Optional: under any field, type default text that prints when the job has nothing for it — handy for terms or a thank-you note.
4. Tap Set as default. Every invoice you print now fills your layout.

The built-in invoice is always still available. Templates are visible to office and admin only.

Tap the person icon at the top right. Use your first and last name. Sign out is on the same screen.

Go to Settings → Backup. Download backup saves a file of every job and setting on this device; Restore from file loads one back. A monthly reminder can be turned on or off there.

• Check that both devices are online (look for the green dot).
• Tap the sync pill on both devices.
• Remember crew can’t see folders that are locked for them.
• Still stuck? Email us — the addresses are at the top of this page.